How To Plan an Event or Ceremony on The Farm Beach

The Private Farm Beach is an idyllic seaside setting for a rehearsal dinner celebration or ceremony. It has become increasingly popular over the last couple of years since we installed a new sea wall and regraded the lawn area abutting the beach to allow for the tenting of the area. If you are looking into the possibility of hosting a Rehearsal Dinner, celebration or ceremony on the Private Farm Beach, please keep in mind the details we have listed below. We want to ensure our couples & their vendor team are aware of the details that go into planning any event on the Beach.

Key Details:

Maximum Guest Capacity: 100

Event End Time: 9:00pm including vendor & guest departure

• Beach Area is in shade from the afternoon on
• There is no parking available on the beach & vehicles must remain clear of the roadway at all times so as not to block access to the neighboring cottages
• There is no power supply on the beach, so a generator is needed if power is required

Rental Needs:

Porta-Potties or a Bathroom Trailer

Restroom rentals are required for meal events because of a very long uphill walk to the public restrooms at the Retreat House.

Golf Cart

A golf cart to shuttle guests from/to the houses & parking is required to transport your guests down to the Farm Beach. During your event, your planner should provide staff to drive the golf carts to shuttle guests to and from the parking area as guests are not permitted to drive themselves once alcohol service has commenced.

Event Tent & Service Tent

You will need to rent a tent in order to have proper weather/rain shelter in the case of inclement weather for an event planned in this area. The size of your event tent should be no larger than 30’ x 60’. Your caterer will need a dry, enclosed & covered space to meal-prep. The service tent for the cater should be no larger than 20’ x 30’. Please contact Wallace Events for your tent rental needs because they know where the tent is permitted in this area due to the 15’ fire pit on the beach & underground water lines.

Generator

A generator is required if power service is required for music, lighting or catering needs.  Please contact Wallace Events about placing a generator on your rental order. It will need to be large enough to cover your full needs for catering, lighting, and musician or DJ.

Lighting

There is no source of walkway lighting on the path down to the beach or on the Beach itself other than some tiki torches and a fire pit. Please please plan to light the walkways for your guest’s safety. You will also need lighting in the tent for events that take place after dark.

General Rental Equipment
Items you will need to rent for an event on the beach include:

• Chairs
• Bar
• Dishware
• Glassware
• Linens

Recommendations:

Event Time

We recommend starting the event earlier in the day or hosting an early dinner. This way the event end time of 9:00pm does not seem early to you or your guests and the cost of the necessary lighting is not an issue.

Temperature

We recommend providing blankets at the fire pits, patio heaters & tent heaters(May-June & September & October) as it can get chilly on the water once the sun goes down!

Games

Providing an assortment of lawn games for your guests to enjoy during their time on the Beach is also a great way to keep them entertained and feel at home.

We hope you find this information helpful & enjoy this space to really relax and get a true Maine beachside experience.